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Working from home - the challenge & opportunity

One of the most obvious changes resulting from New Zealand’s Lockdown response to COVID-19, was the overnight shift for many employees to working from home. Where in the past it was seen as too hard, or there were concerns about productivity, in the face of an impending pandemic, the excuses fell away and it turned out not to be that hard to implement.


The first wave of The 2020 Vision Project showed that for those with jobs that allowed it, Kiwi’s took to working from home in a big way. Our participants set themselves up in home offices, on the dining room table – any space where there was a plug for a laptop.


But like many new trends, people’s response wasn’t all good and it wasn’t all bad. There are opportunities from increased working from home – but there are also adaptations that will need to be made for companies wishing to gain the benefits of an engaged workforce, and from employees wanting to reap the benefits. 

“it's easier for some things, and harder for other things … I think, at first it seemed like a lot of stuff was much easier. Because we kind of changed to doing things … the way we had wanted to do them for quite a while, but there had always been some push back and that kind of just went out the window. So we kind of got to do some things a lot more efficiently”

The benefits – opportunities to embrace


There were a number of unique benefits that people embraced when working from home – not least the feeling of good fortune compared to others in the country who were unable to work.


Working from home was something that many had tried to push for in the past – it was something they’d wanted to do. But whether due to office culture or concerns from employers about lost productivity, had been difficult to implement


  • Increased productivity – without the constant interruptions and barrage of impromptu meetings found in a typical office
  • Providing people with extra hours in the day – time previously taken up by commuting into work, getting themselves presentable for face to face interactions, and time dictated by a 9 to 5 schedule
  • This provided the chance to spend more time with family or other members of our bubble in (Lockdown-based) activities, providing a better work/life balance
  • Finally, there were the mental health gains from staying within a comfy home environment, as opposed to fighting through traffic or past other commuters
“I don’t have 20 people barging in my office, telling me hey I need this or hey I need that … doing all my regular audits and that I can do online. Not having to sift through lots and lots of paperwork is actually refreshing. I guess that's that's part of the excitement there.”

 

The challenges to resolve


As previously said, it wasn’t all good – there were a number of challenges needing to be resolved. These included:


  • The biggest challenge was the lack of social interaction from not being around workmates. This illustrates that work is more than just a place of productivity, but a place of purpose and social relationships. As a result, many people didn’t want to do away with the office altogether – they just didn’t want to be there five days per week.
  • Many people’s homes weren’t set up for the rapid introduction of regularly working from home. While those who were lucky enough to have a home office were able to rapidly move into Zoom meetings and the like, many others were struggling to setup in bedrooms and living rooms
  • Finally, several expressed a view that there were additional costs they incurred while working from home. People were concerned about how much extra they were having to pay in power and stationery – costs that had previously been incurred by their employer, and costs they felt should continue to be incurred by their employer
 “There was a time there for a while, you felt really isolated. I know I did, I’m a people person. So with just me and my partner at home, there was days where I was, wasn’t trying to be rude to him, but I’m like, you’re not enough!”

   

What could this mean for the office environment of the future?


Over the coming months and years, it will be interesting to see how this impacts workplaces.


Some potential implications to consider:

  • How much space will businesses need to maintain if more people work from home, more frequently? And what happens to those existing spaces, and the ancillary businesses (e.g. cafes) that rely upon them? We’ve seen the impact in Christchurch, where businesses moved out to the suburbs after the earthquake
  • What does this mean for how office space is utilised? There’s already a growing trend towards Agile workspaces – does this mean the end of specified meeting and desk spaces?
  • Could this pave the way for a greater role for shared office spaces and/ or smaller regional offices? This is already happening with companies such as AMP announcing the closure of inner city offices
  • How will we manage the potential effects of social isolation and mental well-being if we remove the frequent in-person interactions of the office space?
  • Does this impact how we utilize space within our homes, and how we manage home relationships during the working week? (e.g. when some household members might be working, and others aren’t during a typical working day)
  • Does the relationship between employer and employee change, if people begin to expect to work from home as a right, and expect reimbursement for the costs of doing so?
  • What does this mean for B2B interactions, which often rely upon a personal interaction, if traditional office spaces become less common?
  • Is there a flow on effect from less inter-city business travel (e.g. airlines, hotels, car rental companies) resulting from less business travel as we become more comfortable with remote remote working?

   

This is only one of the topics that were unearthed as part of The 2020 Vision Project, and we will continue to follow up on this with our participants in future waves. If you want to stay in touch with the latest findings, remember to sign up to the project newsletter, or contact Cole Armstrong at NeuroSpot and Mark Finnegan at Clarity Insight to discuss more.


By Cole Armstrong 15 Mar, 2024
How do we create persuasive touchpoints that make a difference? By considering how simple ways of reframing our messages, using insights from psychology and behavioural science, can create greater motivation to act.
By Cole Armstrong 19 Jul, 2023
If I asked you to think back about an event, maybe a holiday or your last plane trip, your last dinner out, or a shopping experience, what would you remember? If I asked you to describe the experience, chances are you’d feel pretty confident about your memory, or at least some of the key elements. It turns out though, that confidence you’re feeling - it doesn’t relate to the accuracy of your memory. Faulty memories You’re not losing your mind, it’s just that your mind is playing tricks... sort of. We’ve spent quite a bit of time using eye tracking technology through our client projects. It enables us to see a participant’s behaviour – what they actually see and engage with - and the journeys people take through a physical environment, like a mall or retail setting. One project saw participants navigating a store with eye tracking glasses, getting items off a shopping list. As soon as they’d completed their journey, we asked which way they’d walked. Participants confidently recounted their route, and yet despite having literally just finished their journey, consistently missed out details. In another project we asked focus group participants about an image we’d shown them 20 minutes earlier. This elicited quite a spirited conversation about skin colour and how the illustrator’s choice of using a dark skin colour for all of the characters pointed to the racism of the illustrator and client. The thing was though, the characters weren’t dark skinned. Not one of them. And yet all of the participants convinced themselves this was the case. We’re certainly not the first to have encountered this phenomenon. There’s quite an active scene looking into issues with eyewitness testimony, and under which conditions our memory maybe unduly swayed or prone to errors. As you can imagine, the consequences of this could be huge. How can we stop getting it wrong? We’re not saying that our memories are always wrong – clearly that’s not the case! But there’s a rhyme and reason behind how our memory operates – both for good and bad. Our brains are BUSY. It’s like a hamster wheel going full on 24/7. Even when sleeping our brain is taking stock of the day, filing away moments into short and long-term memory. In order to look after us, our brains have to prioritise its resources, and it essentially takes shortcuts wherever possible, driving the same way to work each day, ordering the same coffee and so on. Imagine the fatigue we would face if we had to make every decision and action consciously, rather than letting our brains run the show. Which moments matter? So when our brain – a lazy but efficient workaholic – is sorting through events and the happenings of our day, it throws out the mundane, peripheral information it deems unimportant. It instead focuses on creating a highlight reel, and takes the moment of the events and experiences that were the most emotionally intensive, and the final moment. The concept is known as The Peak-End rule, and comes from Daniel Kahneman and his colleague Donald Redelmeier. Their 1996 study, which I am very pleased to not have been a participant in, involved 154 colonoscopy patients rating their level of discomfort at 60-second intervals throughout the procedure, as well as being asked to retrospectively describe how uncomfortable the procedure was. The level of discomfort during the procedure had no correlation to the discomfort they reported retrospectively. As an aside, they followed-up this study with yet more colonoscopy patients, who were split into two groups. One group had the standard procedure and experience of the camera being somewhat painfully removed, and the other had an amended experience that lasted three minutes longer, but which the camera removal was more uncomfortable than painful. The second group – with a longer procedure but less discomfort in the final moments – rated the procedure as less painful than the first group and were more likely to return for subsequent procedures. What was relevant was the peak level of discomfort experienced, as well as the level of discomfort in the final, end moments of the procedure. So what does this tell us? Firstly, that our memory is more fallible than we’d like to realise, more often made up of a series of stitched together moments and thoughts that can be revised and reinterpreted after the fact. Here’s an example - one of the best flights I’ve had was on Air New Zealand to Sydney – the first time we’d flown with my then-infant daughter (you can imagine our nerves!). At the end of the flight we apologised to the man next to us who’d (somehow) been working the whole 3.5 hours. We were suitably self-conscious at the amount of screaming he’d been subjected to but were greatly surprised at how nice he was – telling us that she’d been great, and how his (now teenage) children had subjected him through worse. Then some of the other passengers near us congratulated us on surviving a flight with an infant and how good a flyer she’d been – alongside the cabin staff who were making faces at our daughter to get her to laugh. It's honestly one of the best flights I remember – but clearly it wasn’t that pleasant at the time! The Peak-End rule in action – our actual and remembered experiences diverting wildly. How to apply these learnings to your work Don’t rely on people providing an accurate testimony of their experience. It’s more important to look at what a customer does vs what they say they do. When reviewing a process, journey or customer experience, focus on the moments that matter – the peak emotional moment and the final moment. This provides direction, stopping you from spreading your resources too thin and helping concentrate efforts on the moments most likely to have an impact. Be creative when designing experiences. Because our remembered experience is more important than our actual experience, you have a unique opportunity where you can creatively leave customers with an experience perhaps better than what they had… If you know there’s a frustration or issue during a process, while working on a fix for that, make sure your final moment knocks their socks off.
08 Nov, 2022
JCDecaux is one of the largest Out-of-Home businesses worldwide; in New Zealand it specialises in high quality Large Format and Airport touchpoints. JCDecaux is committed to delivering research-led validation to its partners regarding Out-of-Home effectiveness and looks for partners who can deliver neuro or behavioural methodologies that can deliver on this objective.
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